Client Groups

You can find this section in HostBill Admin → Clients → Manage Clients → Clients Groups.

Open

Allow client to control Invoice Delivery method

Create new client group

Click on add custom client group button and proceed to client group configuration:

General settings

Open

In general settings tab you need to set basic configuration options for the client group

• Name - for the client group

• Group color - group members will be listed using this color

• Admin-only description - optionally you add the description for this group, visible only in the admin area.

Billing settings

Invoice

Your client group can have custom-made billing settings. Staff members can control Continuous invoice creation and Final invoice settings per each client group:

Generate final invoice after payment

You can choose to generate final invoice number once the payment is received or issue final invoice number immediately.

Allow client to control invoice delivery method

You can decide whether or not client can choose invoice delivery method

Invoice Delivery Method

You can choose invoice delivery method (Email + PDF, Email + Plain text, Paper, Paper + PDF)

Add to print queue

You can choose whether to add to print queue a pro-forma invoice or a final invoice.

Continue Invoice Creation

You can choose to create invoices even if the previous invoice is unpaid or create new invoices only when previous invoices are paid.

Merge invoices

You can choose to automatically merge invoices generated on the same day (cron run) regardless of due date or automatically merge generated invoices on the same day (cron run) with the same due date. Alternatively you can choose to generate separate invoice for each service

Merge options

You can choose to:

• Issue invoice for domain renewal sooner, if customer has invoice for other services issued in renewal month

• Issue invoice for hosting services sooner, if customer has invoice for other services issued in renewal month

• Issue invoice for annual hosting services sooner, if customer has invoice for other services issued in renewal year

Auto-Collections

You can decide whether or not to move manually issued invoices to Collections status, and if yes, after how many days.

Allow upgrading service with unpaid invoice

You can decide whether or not to allow to upgrade a service with unpaid invoice

Auto-cancel invoices: cancel overdue invoices N days after due date

You can decide whether or not to allow to cancel overdue invoices

Payment & Credit

Default payment gateway

You can choose a default payment gateway and apply the selection to all existing services.

Charge Credit Cards

This section allows you to choose whether you want to let clients pay manually or charge client's credit cards automatically X days before due date. If you choose the latter one you set if you want to attempt only once to charge or try charging credit card for X following days.

Charge bank accounts

This section allows you to choose whether you want to let clients pay manually or charge client's bank account.

Credit on Downgrade

You can decide whether or not to credit pro-rated amount on package downgrade

Auto-apply credit

You can decide whether to apply available credit to new orders & recurring invoices immediately or let customer use his credit manually

Auto-apply Credit Delay

You can set the number of days before invoice due date after which to apply credit automatically.

Templates

Invoice template

With this feature you can override invoice template and choose a different one for group.

Estimate template

With this feature you can override estimate template and choose a different one for group.

Credit note template

With this feature you can override credit note template and choose a different one for group.

Automation settings

Time zone

Each client group can have its own time zone set.

You can decide if you want to keep the general automation settings for this client group or if you want to override the automation tasks that had been set in packages and create custom rules.

The custom rules can concern:

Services

• Auto-create

• Automatic Upgrades

• Automatic Renew

• Automatic Suspension

• Automatic Termination

Domains

• Auto-register domains

• Auto-transfer domains

• Auto-renew domains

Invoice

• Generate invoices

• Advanced due date settings

Overdue

• Send payment reminder emails

• Add Late Fee

• Late Fee days

Orders settings

• Order scenario - you can choose whether customers from this group should fall under your default order scenario or their orders should be processed according to a custom order scenario.

• Pro-rata billing - with this option enabled clients will have all their services billed on a certain day of the month.

• Upgrade pro-rata -if you enabled Pro-rata billing for given product/service, you can define how HostBill should calculate charges when clients make upgrades/downgrades. Available options are:

  • Seconds - calculate charge based on time left to due date 

  • Hours - calculate charge based on hours left to due date

  • Days - calculate charge based on days left to due date

• Contract Generation - you choose to override system or package settings and either generate new contract for each new client or attempt to re-use customer default contarct

Discounts

Client group feature gives you the opportunity to select group of customers and set them discount for selected product and services. You can use this feature for example to give 30% percent discount for top 10 paying customers.

You can give the client group a Global discount which applies to all of your products and services (in percentage). You can choose if you want the discount to apply to form components as well, and choose exactly which components.

Optionally you can give the client group a discount only to selected Category, Product or Product Component from your portfolio. Discount can be either fixed amount or a percentage and can be different for various products.

You can also select the Expiry date for the discount and set notifications:

• Notify admin X days before discount expired

• Notify admin after discount expired

• Change recurring amount after discount expired

Admin-only description section allows to set a description visible only for staff members.

Support & Notifications settings

This section allows to configure various support & notification settings

Notification

Send emails - decide whether:

• Use Default settings

• Send out all emails

• Don't send any emails

Support

Ticket priority - choose default ticket priority per group

Default ticket rate - choose default ticket rate per group

Auto CC emails to ticket - you can list email addresses that will be automatically added to new tickets assigned to clients from this group.

Override Support Rates - you can override your existing support rates for this client group or create custom support rates.